Pilot Award in Prematurity Research

NOT OFFERED in SPRING 2022 cycle.

Project Award Amount: up to $40,000 over one year or up to $25,000 for postdoctoral fellows. We are seeking only policy-focused research applications for the current cycle.

Being born prematurely is the leading cause of death for children under 5 worldwide and preterm babies who do survive often face a lifetime of health complications. Unlike other high-income countries, rates of preterm birth are on the rise in the US, particularly among women of color. Preterm birth is an epidemic, driven in part by systemic racism.  Anti-Black racism has been strongly associated with wide disparities in preterm birth among Black birthing people, and discrimination continues to drive poor birth outcomes among Black, Indigenous and people of color (BIPOC).

The California Preterm Birth Initiative is working to reduce preterm birth rates and improve birth outcomes among people of color, with a strong focus on Black birthing people. Health equity for communities of color can only be achieved by advancing racial equity. Our research effort is place-based, community-partnered, holistic, and considers social mechanisms hand in hand with biological factors. The Initiative conducts and funds research across the reproductive life course (preconception, prenatal, and postnatal) in collaboration with communities in Fresno, Oakland and San Francisco.

The California Preterm Birth Initiative seeks highly innovative research proposals that meet the following criteria:

IMPACT: Research proposals should have strong potential to reduce preterm birth rates, disparities, and/or improve outcomes for babies born prematurely, in BIPOC communities in Fresno, Oakland and San Francisco.

FOCUS: We are in an unprecedented time when California state and national policy and appropriations are focused on advancing maternal and child health equity. For this cycle, we are specifically seeking innovative policy-focused research proposals that address structural and social determinants of birth equity or equitable access to healthcare interventions. Please see our policy-focused priorities. We welcome concepts that employ research methods that include, but are not limited to, “big data” analyses and community-based parpproaches.

Successful applications will demonstrate transdisciplinary (or multi-sector) collaboration, a health/racial equity focus, and community involvement in the planning and/or performance and dissemination of the project. We support a 25-member multi-geography Community Advisory Board who welcomes discussion and partnership with researchers; please see the pre-application webinar opportunity below. BIPOC researchers and co-investigators are highly encouraged to apply.

For more information, please watch these short videos About the Preterm Birth Initiative and how we Partner with Community Members to prioritize research for funding.

AVOIDING REDUNDANCY: PTBi-CA encourages potential applicants to review our currently funded research. If you are proposing work that sounds similar to our funded studies, please provide a robust justification for the significance of the potential added value. For more information about PTBi-CA, examples of highly responsive proposals, and Pilot Award application instructions, please use the following links:


Eligibility requirements need to be met as of date of submission, no waivers will be accepted.

All projects require the participation of a UCSF Co-Investigator:

  • UCSF Faculty in any series, including adjunct and professional research series, and at all ranks: Instructors, Assistant Professors, Associate Professors, Professors can apply.
  • Non-faculty specialists and clinical and staff research scientists can apply.
  • Residents, post-doctoral fellows, and clinical fellows can also apply.

Researchers with the following affiliations are encouraged to apply:

  • UCSF-affiliates
  • Benioff Children’s Hospital Oakland (BCHO) researchers: all research, hospital-based, clinical and staff scientists at any level (including postdoctoral fellows), including those affiliated with the Children’s Hospital Oakland Research Institute (CHORI).
  • UCSF Fresno researchers: all affiliated researchers including faculty in any professional research series, fellows, research scientists and emeritus faculty.
  • Research teams outside of UCSF and/or community-based investigators in one of our three target geographies, especially BIPOC researchers and co-investigators, are encouraged to contact [email protected] to be matched with an interested collaborating UCSF co-investigator.

Pre-application Webinar with the PTBi-CA Community Advisory Board

PTBi-CA offers applicants the opportunity to share their proposal ideas and receive feedback with an emphasis on recruitment and retention strategies, dissemination plans, community engagement and the plain language summary prior to the submission deadline. The webinar will be held from 12:00 – 1:00pm on Thursday, September 16, 2021. Please register here.

Evaluation of Applications and Criteria for Review

Applications that are complete and meet eligibility requirements will be evaluated by three committees: the PTBi-CA Community Advisory Board (CAB), a UCSF scientific review committee, and the PTBi-CA leadership team. PTBi-CA will make the final funding decisions after considering the CAB and scientific reviews and the alignment of the highest quality proposals with our stated goals and current research portfolio.

COMMUNITY ADVISORY BOARD REVIEW: PTBi-CA pursues holistic, place-based and community-engaged research. We are committed to partnering with community stakeholders throughout our efforts, and have convened a Community Advisory Board (CAB) comprised of:

  • Community members who have experienced preterm birth, are at-risk for preterm birth, and/or who have family members affected by preterm birth
  • Clinic- or hospital-based providers of women at risk for preterm birth or babies born preterm
  • Community-based service providers serving communities with high rates of preterm birth
  • Current or former preterm birth-related research study participants

CAB members evaluate submitted proposals based on the scientific abstract and a lay language summary detailing the project’s background and history of the work, scope, community-engagement efforts and impact (see #3 below in Application Instructions), with access to the full proposal upon request. It is essential that applicants develop a plain language summary that is clear, engaging, and written specifically for a general, lay audience. Please note that CAB review is a significant component of the review process. CAB review criteria include:

  1. Impact: Does the study have potential to reduce preterm birth rates, disparities, and/or improve outcomes for babies born prematurely, in BIPOC communities in Fresno, Oakland and San Francisco?
  2. Partnership: Does the application demonstrate engagement and involvement of community members or community-based organizations in the planning and/or performance/review of the study?
  3. Dissemination: Is there an appropriate and effective plan to disseminate study results to the project participants (and broader community, if applicable)?

For more information about crafting a compelling summary for the Community Advisory Board review, visit the PTBi-CA website.

SCIENTIFIC REVIEW: Applications will be evaluated for scientific and technical merit by a review committee convened by the UCSF Resource Allocation Program (RAP) and assigned an overall score, in accordance with specific PTBi-CA review criteria:

  1. Scope: Does the project address the research priorities outlined in the RFA?
  2. Impact: Does the study have potential to reduce preterm birth rates, disparities, and/or improve outcomes for babies born prematurely, in BIPOC communities in Fresno, Oakland and San Francisco?
  3. Approach/Innovation: Is the research question and proposed design appropriate for the project scope and timeline? Is the proposal novel or innovative?
  4. Investigative team: Does the proposed team include members who are experienced in areas that are directly related to the proposed project?
  5. Transdisciplinarity: To what degree does the project use a transdisciplinary approach, including engagement with the community? A transdisciplinary team with differing areas of professional and community-based expertise is encouraged.
  6. Institutional support: Does the project have the support of the departments and/or organizations involved?
  7. Budget: Is the budget appropriate for the project scope and timeline?


STEP 1) Complete the electronic application form.  Please note there are several pieces of information that need to be provided directly via the electronic application form (selecting the appropriate grant mechanism, providing demographic information, uploading an abstract, etc.). Click here to preview an inactive template of the electronic application form.

STEP 2) Upload your proposal as a SINGLE PDF that includes all the things listed in numeric order in the instructions below.


Please write your proposal following the instructions listed below and create one single PDF file. Do not include form fields in your PDF document.

Proposal Length: Maximum 6 pages, including figures and tables, excluding table of contents and literature cited.
Format Requirements: Arial font; 11 pt; minimum 0.5 inch for all margins; no appendices; include page numbers and table of contents.

Definition: same research topic with an amended application or research plan rather than a new research topic and new research plan.
Requirements: Please use up to one extra page to introduce your revised proposal, addressing the issues raised in the review, and any additional changes to your proposal. Make sure the new edits are highlighted in bold or italic font so the reviewers can easily see where and how the proposal has changed. Do not use "track changes". A new letter of support from the Department Chair or other Unit Head is required in all cases.

Please include the following items in your single PDF:

1. Principal Investigator and Co-Investigator information: Name(s), position, institutional affiliation. NOTE: Only one application as PI (PI1 or PI2) is permitted per cycle.

2. Project Title

3. Plain Language Summary for the Community Advisory Board (1 page max): Of note, this section is the principal material that informs the CAB review and as such should be clear, engaging, and written specifically for a general audience. For more information about crafting a compelling summary for the CAB, please visit the PTBi-CA website.

Please provide the following information for the PTBi-CA CAB:

a) Project background and history of the work

b) Project summary

c) Community engagement and dissemination plan: 

Please describe your community-engagement efforts to date around the proposed work. How has your research team assessed that this work is relevant to community members? What do you think the impact will be for the intended communities? Please describe any strategies for incentivizing study participation and retention, and your plans for disseminating results.

4. Scientific Abstract: The abstract (max. 300 words) should include a brief background, specific aims or objectives, methods, significance and relevance of the study for prematurity research in the target geographies and populations.

5. Research Proposal: Maximum 6 pages including figures and tables (excluding timeline, literature cited, budget and justification).

a) Aims: Two maximum

b) Background and rationale for study

c) Preliminary data

d) Existing infrastructure that will support the implementation of the proposed project

e) Methods: i) Hypothesis or research question; ii) research approach including details about subjects, methods, and analyses; iii) data sharing plan; and iv) a discussion of how the study may advance PTBi-CA’s stated aims in the geographies and populations of focus.

f) Human subjects: Describe the methods that will be used to protect subjects and Protected Health Information (PHI)

g) Dissemination plan: please include a plan to present results to study participants (and broader community, if applicable).

  1. Timeline table: Include 6-month milestones for each aim, recommended 1 page.

7. Literature cited: Recommended <3 pages.

8. Detailed budget: Up to $40,000 over one year, recommended 1 page. Awards to residents, post-doctoral fellows, and clinical fellows are limited to $25,000; round up to the nearest thousand (e.g., instead of $39,869 list $40,000).  
Use the following form: PHS 398 Form Page 4 "Detailed Budget for the Initial Period": http://grants.nih.gov/grants/funding/phs398/phs398.html

    Budget Preparation Resources:



Not Allowable

PI Salary *

Co-I Salary




Postdoctoral Trainee Salary (if applicable)**


Network Recharge Rates X  

Other Staff Support





















Open Access Publication Fee ($2500 maximum)



Conference/Presentation Fees (domestic; for funded project)



Research Staff Support (e.g. RSA;

Lab technician)



Patient Care



General Guidelines:

*The NIH base salary cap applies.  PIs are required to list their effort whether it is paid or in kind.

PI partial salary support should be well-justified with respect to project activities. Due to their small size, RAP grants are designed for project support and are not intended to provide PI salary support unrelated to the project.  PI salary amounts greater than 20% of the requested award amount (e.g., $8,000 of a $40K award proposal, not 20% FTE) must be well justified and it should reflect work done by the PI to conduct specific scientific tasks on the project (e.g. data collection, computation) and not merely general supervision of project goals and personnel.  

Multiple PIs can decide how to distribute the 20% salary support among themselves (e.g., 10%/10% or 12%/8%).

**Residents, post-doctoral fellows, clinical fellows and others whose salaries are covered by UCSF cannot request additional salary support. Special requests for salary support by individuals in this category will be considered on a case-by-case basis

  • The 20% limit on salary support is a guideline and includes SALARY & FRINGE BENEFITS.
  • Update: General Automobile and Employee Liability (GAEL) are NOT allowable costs.
  • Indirect Costs (maximum of 10% for non-UCSF investigators and partners) are allowed, however this amount must be included in the total allowable budget.

9. Budget Justification: Clearly and fully justify all costs.

For all personnel, clearly identify any discrepancies between the actual effort (i.e. real percent time) the individual will contribute to the project, versus the amount of salary effort they are requesting.  This is particularly important for personnel/PI's who expect to contribute project effort with little or no salary, such as those whose salary is above the NIH base salary cap.

Recall: PI salary amounts greater than ~20% of the requested award amount must be well justified.

10. Biosketch of Principal Investigator and Co-Investigators: 5-page maximum; academic applicants must use this form Biosketch Version E. Include biosketches for all PIs of a multi-PI application, and any other key personnel such as Co-Investigator(s) or UCSF Faculty Mentor(s). In section "D. Additional Information", list the relevant recent past, planned, active, and pending proposals, including percent effort and total direct costs (annual), where possible. Include a brief discussion of any potential overlap with the current proposal. Community-based investigators should include a detailed resume that covers employment and experience over the past 10 years.

11. Letter of commitment from PI and Co-Is: This/these letter(s) should outline the PI and Co-I roles, commitment to specific activities, and the proposed timeline.

12. Letter of support from Departmental Chair or other appropriate person (for PIs based at UCSF); institutional letter of support (for PIs not based at UCSF). The letter should comment on the independence of the applicant and availability of space and other resources to support the implementation of the proposed research. If there are multiple PIs, a letter of support is required for each PI. If PIs are in the same department, the chair can write a single letter on behalf of both PIs.