Introduction to RAP

What is the Resource Allocation Program (RAP)?

RAP is a campus-wide program whose aim is to coordinate intramural research funding opportunities for the UCSF campus, while allowing funding agencies to maintain full autonomy over their funding mechanisms and awardees. 


Before Submitting

What is the difference between the Request for Application (RFA) and the Application Deadline?

The RFA (Request for Applications) or "Call for Applications" indicates when the competition begins and you can begin the application submission process.  Grant offerings, application rules, eligibility criteria, and other requirements are subject to change from cycle to cycle.

Be sure to review the website after every "Call for Applications" is launched in order to learn about the updates so that you can prepare your application accordingly.

The application deadline is the final date and time to submit an application. 

Can I submit two applications through RAP?


Generally speaking no, but there are some exceptions. Check the Submission Rules page on the RAP website.

Who can sign the letter of support?

The Department Chair, Vice Chair or Division Chief can all sign as they would be in a position to verify space and time commitment for applicant.

Is the page limit for NIH bio-sketches four pages total for all investigators or for each one?

Each investigator may have up to four pages.

May I submit as a PI for one proposal while being listed as a co-investigator on a different proposal during the same cycle?


If a grant mechanism mentions a percentage of active time committed to research, does that mean research in general or research on that particular project?

That percentage refers to research in general.

For the Shared Technology Award, can two PIs write two separate proposals for the exact same piece of equipment?

No, only one proposal can be submitted for a piece of equipment. RAP requires that one be the co-investigator on the other's application.

Can RAP fund only 1 year of a project that will likely take a few years to complete?

The budget should be considered for one year unless the grant exceptionally states it is for 2 years. The grant mechanism instructions require a Feasibility statement in which you'll be requested to describe the steps intended to be taken (max. 300 words or less) ensuring that the proposed project can be completed within the one-year project period as stated in the grant RFA.


Eligibility Questions

My PI faculty appointment is pending. Can I get a P.I. waiver and apply with P.I. status?

No. Eligibility requirements are required to be met as of date of submission. Waivers are NOT allowed.

As a research specialist, for which awards am I eligible?


UCSF appointees to the 'Specialist Series' are ONLY eligible for a few grants. The RFA for each grant mechanism specifies whether specialists are eligible. 


I am an adjunct professor - may I apply to RAP?


UCSF Faculty in any Series (Ladder Rank, In Residence, Clinical X, Health Science Clinical, Adjunct) are eligible. 


Can Professional Research Series Members apply?


Yes, for the majority of grants. Exclusions are noted in each grant RFA "Eligibility' section. Also, check the 'Eligibility & Compare Grants' tab at the top of RAP's website homepage.



Can Faculty without salary (WOS) apply to RAP?


Faculty Without Salary (WOS) ARE eligiblie IF they provide:

      • Department Chair waiver
      • Department Commitment to provide an account to receive the funds.


I am a UCSF faculty but my salary is paid by the VAMC, do I qualify?

Yes, you qualify.

Are researchers in the 'Professional Research Series' eligible for the Family Support Award?

No, these awards are for faculty only.

Can a resident be a co-investigator?


Who can be considered as a senior fellow or post-doc?

Trainees in their 2nd and/or 3rd year, when ready to write their 'K-award' will be considered as a senior fellow or post-doc.


Budget Questions

Does the amount awarded represent direct costs only or does it include indirect costs?

Awards are for direct costs only.

Is there a limit to salary support effort I can include in my request?

The request for salary support should be clearly justified and proportionate to the effort on the project. Generally speaking, 10% of the award amount is considered acceptable. If you need to request more, make sure that the additional amount requested is well justified. The request for salary support will be considered during the proposal review.

PI salary is allowable. What about the co-PI salary - is that allowable as well?

Salary for other faculty collaborators is allowable but should be clearly justified. The funding agencies prefer to support direct research costs rather than faculty salaries. Request amount justifications are considered during the proposal review.

Can a co-investigator request salary support?


Can membership fees to institutions such as the International Society for Magnetic Resonance in Medicine (ISMRM) or the American Association for Cancer Research (AACR) be charged to the grant?

No, memberships in societies are not allowable for RAP proposals. In general, only costs associated with the actual research are allowed.

Can I use funds to conduct work in other countries?

Yes, in some instances. Please clearly justify use of funds in your budget. Many agency policies rule against funding activities outside of the US, but not all.

Does the 10% grant sum limit for PIs and Co-PI salary include support for benefits?

Yes, the salary for the PIs is fully loaded, meaning salary plus benfits. 10% maximum and, if you have 2 PIs, they will need to share that 10%.

Is there a limit to the percent of grant sum that can support a co-investigator's salary?

For co-investigators there is no % limit on the requested salary amount since they are usually the ones who end up doing a majority amount of the work.


Review Questions

Will I receive written reviews?

Yes.  All applicants will receive reviewer comments/general critique at the conclusion of each funding cycle.

Will I receive an application review score?

Yes. All reviewed applications that are not "triaged" (not discussed by the review committee; initial individual application review score is usu. 7.0 or higher) will recieve a final score found in the review results sent to applicant during final award notification.

Can I contact the reviewers to dispute my critiques?

No, this is not an option. 

Can I edit my proposal after submission?

Yes, you may continue to edit the submitted proposal until the submission deadline date and specified time. After this deadline, you can no longer edit the proposal. All proposals will be reviewed as they are recieved.  

Are written reviews and scores made available to the applicant?

Yes, the final score and anonymous reviewer comments are available to all applicants (funded and not-funded) when award result notifications are e-mailed to applicants via the RAP portal. The results of a competition remain available on the applicants' RAP portal dashboard.

Do favorably high final review scores (1-4) from review committees guarantee funding?

No. Funding decisions are made independently by each funding agency and are based on the following factors:

    1. final review score
    2. overall scientific merit of proposed research
    3. alignment of proposed area of research to funder's strategic goals
    4. meeting of specific eligibility requirements of the funding agency (i.e. center membership, school affiliation, relevance to a stated auxiliary topic).

Will I always receive a final score?

No. If your proposal was "triaged" (not discussed during the review committee meeting) you will not receive a final score.


How many resubmissions are allowed?

RAP allows a total of two resubmissions for a given proposal. The second resubmission however is determined by the review committee and is presented by invitation only. 


Post-Award Questions

Who handles award set up?

Each of the Funding Agencies handle all post award activities including send out of an official notification letter stating award start date and terms.

When will I be notified of approval or denial of an award?

Award notifications are sent out soon after the funding decisions have been made, approximately four months after the Call for Applications open. Funding agencies notify their awardees. All applicants will be notified (either funded or not funded) via the RAP portal email.


Can I carry forward funds?


Carry forward allowances are ar the discretion of each funding agency and should be clearly stated in the award letter. If not stated in the letter, awardees should check directly with the funding agency.



If I leave UCSF, can I keep the awarded money?

No. University status change must be communicated directly to the funding agency and to the RAP Director. Funding stays with the institution - awardees may not transfer money awarded to another institution.

If I am awarded by a funding agency outside of RAP for the same proposal can I accept both?

This will be decided on a case-by-case basis by individual funding agencies. You are required to notify the funding agency of overlapping funding from other sources. 


REAC Questions

Are graduate student stipends allowable on a REAC budget?

The REAC and RAP Committees will consider graduate student stipends in the same category as post-doc and research support staff, and are thus allowable. Check and confirm via the "Eligibility for Awards" chart on the RAP website.