Shared Technology Awards

Project Award Amount $35,000


These proposals are designed to purchase a large single piece of equipment which can be shared by multiple investigators or two pieces of equipment if the two pieces are part of a system. Funds may also be utilized to support data hardware needsBoth software and hardware is considered shared technology.  It is encouraged that such equipment reside in a campus shared resource (core)space and that it be available to the campus community however, it is not required.

Each funded grant will have a maximum budget of $35,000. The choice of funding agency will be made based on the novelty of the technology and qualifications of the investigators and research applications proposed.

It is expected that the cost for large pieces of equipment to be shared among several sources, including departmental funds and individual research grants.

Note: For Shared Instrument, priority is given to applicants who have not received recent funding in this category.


Eligibility requirements need to be met as of date of submission, no waivers will be accepted.

Who's Eligible: UCSF Faculty in any Series (Ladder Rank, In Residence, Clinical X, Health Science Clinical, Adjunct) at all ranks (Instructor, Assistant, Associate, and Full Professor) can apply.  Appointees to the Professional Research Series and to the Librarian Series can also apply.  

Core Managers and Full Specialists can apply if they have PI status determined by the Department Chair (and specified in the letter of support). 

Who's Not Eligible: Residents, Fellows and Postdocs.

NOTE:  To be funded by the Research Evaluation and Allocation Committee (REAC) applicants must have an appointment with the UCSF School of Medicine.

Submission Rules

Criteria for Review/Evaluation of Applications

  1. Quantity and quality of anticipated users for the shared equipment
  2. Justification for the equipment as a novel technology which is not otherwise available on campus
  3. Sharing of the cost for the equipment among investigators and department
  4. Management plan for the sharing of the equipment among investigators or within a campus core resource.

The proposal will be evaluated based on the following questions: click here to view the review form for this grant mechanism

Award Administration
All funding agencies require progress reports if an award is received. The number and timing of those reports varies between the agencies. Detailed information about this will appear in the respective funding agencies Award Letter.

Selection of Awardees
Funding decisions are made independently by each funding agency based on several factors – scientific review score, alignment of proposal to funder’s strategic goals, proposal research area of focus, and specifically called out eligibility or other requirements like membership in a center, affiliation with a specific school or relevance to a stated auxiliary topic.


STEP 1) Complete the electronic application form.  Please note there are several pieces of information that need to be provided directly via the electronic application form (selecting the appropriate grant mechanism, providing demographic information, uploading an abstract, etc.).

Click here to preview an inactive template of the electronic application form.

STEP 2) Upload your proposal as a SINGLE PDF that includes all the things listed in numeric order in the instructions below. 


Please write your proposal following the instructions listed below and create one single PDF file. Do not include form fields in your PDF document.

Proposal Length: Maximum 6 pages, including figures and tables, excluding table of contents and literature cited.
Format Requirements:  Arial font; 11 pt; minimum 0.5 inch for all margins; no appendices; include page numbers and table of contents.

Definition: same research topic with an amended application or research plan rather than a new research topic and new research plan.
Requirements: Please use up to one extra page to introduce your revised proposal, addressing the issues raised in the review, and any additional changes to your proposal. Make sure the new edits are highlighted in bold or italic font so the reviewers can easily see where and how the proposal has changed. Do not use "track changes". A new letter of support from the Department Chair or other Unit Head is required in all cases.

1. P.I. Name(s) - Optionally, you may apply with two PIs. If funded, PI1 will be the primary contact for the award set up and management. If the proposal has multiple PIs, both PI1 and PI2 need to meet the eligibility criteria listed for this grant mechanism. Only one application as PI (PI1 OR PI2) is permitted per cycle.

2. Project Title

3. Proposal (maximum 6 pages, including figures and tables, excluding literature cited)

  • Description. A description of the instrument/technology, its need, and suitability for shared use. Include a clear description of other similar pieces of equipment on campus that are currently available, including the Surplus Pool, and why the purchase of new equipment is necessary at this time
  • Management. Administrative coordination of equipment usage should be described, including how costs for maintenance and supervision will be distributed. Location proposed for new equipment should be specified
  • Research Areas. Include a brief (1 paragraph) description from each of the co-investigators describing how their research program will benefit from the requested equipment
  • Clinical and Translational Research. Please state whether your proposal should be considered Clinical/Translational Research and justify (1 paragraph)
  • Literature cited (not included in page limit)

4. Detailed Budget $35,000 maximum per proposal; round up to the nearest thousand (e.g., instead of $34,969 list $35,000).  

Use the following form: PHS 398 Form Page 4 "Detailed Budget for the Initial Period":

Budget Preparation Resources:



Not Allowable

PI Salary



Co-Investigator(s) Salary



Post Doc Salary



Administrative Support












Personal Computers












Research Staff Support (e.g. RSA; Lab. Technician)



Patient Care



Indirect Costs



General Automobile and Employee Liability (GAEL) Insurance   X
Publication fees (max $5K)  X  

Note: * Supplies must be fully justified. Note: Administrative support, mail, travel, and personal computer purchase must be required specifically by the research project proposed, and must be clearly justified. Computers should be clearly justified as necessary to run specific equipment, not for office use.
PIs are required to list their effort whether it is paid or in kind.

5. Budget Justification. Clearly and fully justify all costs. Budget Overlap - If the proposed study is closely related or a sub-study of existing funded research listed in the applicant’s bio sketch, clarify the relationship between the two projects and confirm that there is no overlap in funding.

Note: If your Other Support references projects that may appear to have scientific or budgetary overlap with this proposal, please clearly identify and explain why this proposal is unique and non-overlapping.

a. Clearly state and justify each item in the budget, including why this model (rather than a more or less expensive model) of this equipment is necessary. A quote from the manufacturer is required for review.

b. The cost for large pieces of equipment is expected to be shared among several sources, including departmental funds and individual research grants. Proposed distribution of expenses should be clearly stated.

6. Equipment Disposition If the PI leaves UCSF, title to the equipment purchased on this award remains at UCSF.

7. NIH BioSketch of Principal Investigator and Co-Investigator(s) and UCSF Faculty Mentor(s) (if applicable), (5 page format):

   Other support pages of Principal Investigator(s) and Co-Investigator(s) and UCSF Faculty Mentor(s)

8. Letter(s) of support: Provide a letter of support from the department chair or other unit head. Include the letter of support at the end of your PDF proposal and address it to the RAP Committee. If there are multiple (two) PIs, a letter of support is required for both PIs. If PIs are in the same department, the chair can vouch for both PIs in a single letter.